Peace Accords Matrix and Policy Studies Program Assistant
The Peace Accords Matrix (PAM) and Policy Studies Program Assistant is a full-time position to assist the Director of Policy Studies and of the Peace Accords Matrix to assist with administrative responsibilities and support for program activities. Qualified applicants should have experience in office administration, scheduling and managing travel, editing and archiving, and using and managing all features of Word and Google Mail, including excel spreadsheets, calendar and contacts. Applicants should have good oral and writing communication skills. Competency in Spanish is preferred.
Location: Notre Dame, Indiana
Essential Duties and Responsibilities:
- Assist the Director and Assistant Director of Policy Studies in scheduling meetings, conference calls, video calls and appointments for specific projects as needed. Take meeting notes and disseminate to team members. (30%)
- Assist the Director of Policy Studies/PAM in maintaining Google Mail features, ensuring that all appointments, events, classes and travel are posted in the calendar. Manage the Director’s travel arrangements, including corresponding with hosts on scheduling and logistics, coordinating with travel agency on booking travel, preparing folders and needed materials for trips, and collecting receipts and preparing expense reports for travel reimbursement. (40%)
- Assist in supporting team communications, and organizing events for the projects. This includes a) supporting communications with the PAM Barometer team and allies in Colombia, and assisting with the archiving of project documents in coordination with other barometer staff; b) assisting in organizing events for outreach and promotion of the Governance for Peace book and other published works; c) assisting with arranging displays of the Waging Peace in Vietnam exhibit; d) maintaining and updating hard copy files and digital archives of all writings and activities, coordinating with Notre Dame and Swarthmore libraries on updating and maintaining the Cortright archives; and e) providing administrative support for the preparation of documents and writings for publication. (30%)
This is a one year limited term position.
Candidates must have a Bachelor’s Degree, with 3-4 years experience.
A successful candidate will demonstrate exceptional organizational and administrative skills, with the ability to communicate and coordinate well with a diverse team. Candidates must have strong attention to detail and the ability to handle multiple pressing tasks with a positive attitude. Extensive knowledge of Microsoft Office is necessary, in addition to a working knowledge of Wordpress websites.
Proficiency in Spanish is desired but not required.
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and others that will enhance our community. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).