Events and Visiting Fellows Program Manager

Job Description

The Events & Visiting Fellows Program Manager’s primary purpose is to efficiently and professionally coordinate all administrative aspects of conferences, workshops, public lectures, panels and other events organized by Kroc Institute and its research and policy programs. The Institute typically organizes 1-2 lectures per week and 3-5 workshops or conferences per semester during the academic year, and a one-week summer institute in June. The Manager also administers the visiting fellows and faculty program, which typically hosts approximately 5 visiting fellows annually.

Main Responsibilities Include:

  • Events Coordination – The Events Manager works with the Director’s Office to coordinate the planning, publicity, and administration of public lectures and panels sponsored by the Institute. S/he also collaborates with Kroc Institute faculty and faculty fellows who are organizing conferences, workshops, and other events to facilitate the planning, publicity, and administration of these events.
  • Visiting Fellows – Manage the visiting fellows/faculty and scholars program for the Institute, including advertising the position(s), coordinating applications, communicating with fellows, and serving as point of contact on campus for the fellows throughout the semester/academic year.
  • Internal Event Management- Responsible for assisting with internal events and also coordinate, create and disseminate guest itineraries.
  • Building Services – Facilitate the use of the Kroc Hesburgh apartments, which are primarily occupied by visiting fellows.

Minimum Qualifications

Bachelor’s Degree required.
3+ years of professional experience required.
Excellent communication and administrative skills, a high level of professionalism in dealing with people, experience dealing with prominent scholars, policymakers and/or religious leaders, good teamwork skills, efficiency, flexibility, a high level of proficiency with word processing and spreadsheets, and commitment to the mission of the Kroc Institute.

Preferred Qualifications

Background in peace studies or related field a plus.

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and others that will enhance our community. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

Notre Dame job page: