The Sr. Administrative Assistant provides high-level administrative support to the Director of the Kroc Institute. The Kroc Institute is comprised of core faculty, staff, and faculty fellows. The Institute offers undergraduate, MA, and doctoral level academic programs, and operates a wide range of research, policy, and outreach programs. The Sr. Administrative Assistant maintains engagement with a variety of publics, including the Institute’s Advisory board, faculty, staff, fellows and students through phone, email and in person communications. He/she coordinates the director’s schedule, including setting appointments and meetings. He/she also manages the logistical aspects of faculty searches, working in Interfolio, and Faculty Profile, and the hiring/renewal paperwork for Visiting Fellows, and Guest Faculty including Visa applications in coordination with the International Student and Scholar Affairs department.
The Assistant will coordinate communications and meetings with the Advisory Board, faculty, and takes minutes at various meetings. He/she will assist with visitors, maintain personnel files, manage listservs, Google calendar, and the allocation/scheduling of office space for visitors, faculty and staff (in consultation with the Events Coordinator and Receptionist).
The Sr Administrative Assistant provides support for routine financial activities for the Associate Director of Finance. Financial responsibilities include the handling of check requisitions, non-employment payment services forms, and Travel ND expense paperwork.
Bachelor’s degree preferred. Four or more years of relevant experience, preferably providing administrative support in an academic setting. Strong public relations skills, maintaining confidential information, and the ability to multitask are essential.
Background in social sciences or religious studies preferred.
Equal Opportunity Employment Statement
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and others that will enhance our community. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).